The International SPA Association invites corporate spa members to host pre-Conference company meetings at the 2027 ISPA Conference venue on Tuesday, March 2, 2027 with ISPA covering the space rental, lunch, standard room setup and special gifts. To request a corproate meeting space, please carefully review the guidlines and submit this form. Space will be allocated on a first-requested basis.

• Any active ISPA spa member affiliated with a corporate spa headquarters, or a spa member at a different property designated by the corporate spa headquarters, is eligible to request a corporate group meeting.  Groups should consist of ten or more attendees. 
• All attendees participating in meetings conducted in conjunction with ISPA must be registered for the 2027 ISPA Conference and hold an active ISPA membership at the time of the meeting.
• Corporate group meeting benefits are not available to groups that hold meetings at another venue, do not submit the official request form, or schedule meetings or activities that overlap with any official ISPA Conference event.

The designated primary point of contact should have authority to make decisions on behalf of the group and will serve as ISPA's primary point of contact for group registrations and meeting planning.

All meeting space availability is for Tuesday, March 2, 2027.

The following benefits are provided to approved ISPA corporate meeting groups to help create a high-quality experience with less administrative lift and reduced financial pressure on the corporate group, attendees and participating resource partners.

 

• A registration discount for all ISPA spa member attendees affiliated with the approved corporate group who plan to attend the corporate group meeting.
• Complimentary meeting space, available on a first-requested basis and subject to space availability.
• Room set coordination support. ISPA will submit the approved room set request to the venue and help confirm the space is set properly onsite.
• A designated shared corporate group lunch experience provided by ISPA on March 2, 2027, from 11:30 am to 1:30 pm in a location near the corporate meeting rooms as determined by ISPA.
• Coordination support for electrical and AV orders through the venue, if requested. ISPA will provide a standard projector within the meeting space if requested to help offset costs.
• A meeting room sign placed near the meeting space entry door to help attendees identify the corporate group location.
• An approved corporate group meeting logo and digital assets that may be used to promote the meeting and encourage registration and participation.
• The option to request an ISPA Board member to welcome the group or speak during the meeting, if applicable and based on availability.
• A custom corporate group gift bag coordinated by ISPA at no cost to the corporate group. ISPA will offer this gifting opportunity to ISPA Conference sponsors with no participation fees beyond their shipping and handling costs. ISPA will collect the gifts, stuff the bags and deliver them to the meeting space. Gift bags will be provided to corporate meeting attendees who are pre-registered to attend the 2027 ISPA Conference.

Corporate meeting space is provided as a member benefit and may be used for internal meetings, meals and networking. Because these meetings take place during the same general timeframe that exhibitors and sponsors are setting up their official ISPA Conference spaces, corporate meeting rooms may not be used to duplicate, replace or compete with the official expo and sponsorship experience.

 

• Product displays, vendor showcases, tabletop exhibits, booths and similar sales-focused displays are not permitted in corporate meeting space.
• Resource partner presentations may be included only when they are part of the approved corporate meeting agenda and have been disclosed to ISPA in advance.
• All sponsorships, sponsored content, paid gifting opportunities and resource partner participation related to the corporate meeting must be approved by ISPA in advance.
• Any approved sponsorships must be used only to help offset hard costs associated with hosting the corporate meeting. Corporate meeting space may not be used for profit-generating purposes.
• All meeting participants, including resource partner and vendor representatives, must be registered ISPA Conference attendees.
• Corporate meeting activities may not overlap with any official ISPA Conference event or create a conflicting attendee experience.
• A third-party event planner may be used to help curate the meeting, provided all ISPA guidelines are followed.

ISPA highly values the exhibitors and sponsors who invest in the ISPA Conference. To protect that investment and create a more balanced experience for all participants, any third-party company sponsoring, presenting, participating in, or otherwise affiliated with an approved corporate group meeting is expected to be an exhibitor or sponsor of the 2027 ISPA Conference.

If a corporate group would like to include a newer or smaller brand that is not already exhibiting or sponsoring, ISPA will work with the corporate headquarters to determine whether an emerging business stipend, hardship option, Emerging Brand Kiosk, or another appropriate pathway may be available.

 

• All sponsorships and/or resource partner participation related to the corporate group meeting must be disclosed in writing by January 15, 2026.
• Cash and carry sales activities are not allowed during the ISPA Conference. This requirement also applies to all corporate group meetings.
• Food and beverage items for activities and meetings within ISPA’s contracted space must be ordered through the official venue and may not be brought in by the host, sponsor, or resource partner. All venue food and beverage rules, sampling guidelines and approval processes must be followed.

As a benefit to ISPA members, private meeting space within ISPA's contracted space is available on a first-requested basis and subject to venue availability, requested room size and overall Conference needs.

Once the Corporate Group Request Form is submitted, the ISPA team will evaluate the requested space needs, anticipated attendance and meeting format to determine availability. Confirmation of space availability will be provided within 30 days of receiving the completed request form.

• ISPA will provide one approved meeting room sign near the meeting space.
• Additional signage or promotional materials must be submitted to ISPA for review and approval in advance.
• Approved signage for meetings held within ISPA's contracted space may be displayed beginning two hours before the event and must be removed immediately following the event conclusion.
• All promotional materials must align with the approved corporate meeting purpose and may not promote unapproved sponsorships, vendor showcases, product displays, or sales activities.

To ensure the corporate meeting program remains a positive and sustainable benefit for all approved groups, corporate meeting hosts are expected to follow the guidelines outlined in this agreement. If a corporate group does not adhere to the approved guidelines, including those related to use of space, sponsorships, resource partner participation or attendee requirements, ISPA reserves the right to limit or remove the group's ability to reserve complimentary corporate meeting space and access corporate group discounted registration rates for future ISPA Conferences.

ISPA's intent is to support successful corporate gatherings while protecting the overall Conference experience for attendees, exhibitors, sponsors and fellow members.

By signing below, the corporate group representative verifies that they have read, understand and agree to follow these Corporate Group Guidelines when planning and executing a meeting during the 2027 ISPA Conference. The representative also verifies that their organization will adhere to ISPA's Member Code of Conduct.